Dealer-Mate From $65/mo 9.1 Visit 
DealerPilot
dealerpilot.co.uk
What it is
DealerPilot combines stock management, customer relationship management, sales, workflow, invoicing, and analytics for independent used car dealers in the UK. Entering a vehicle registration can populate vehicle details and MOT history using DVLA and MOT data. Its CRM connects conversations with vehicles and deal stages, supporting enquiries, appointments, proposals, and handovers. The platform records sales, part-exchanges, and finance, and supports one-click VAT invoicing. Vehicle preparation can be tracked through Incoming, In Preparation, and Ready for Sale, with blockers and rush flags. iOS and Android access is included on every plan, with plate scanning, tasks, bookings, and reminders. Professional and Enterprise plans include built-in AI powered by GPT-4o for questions about stock, sales, workflow, and reminders. The 14-day trial requires no credit card but is limited to 10 vehicles and 2 staff. Plans cost 49.00 GBP, 99.00 GBP, or £199 a month. The maker describes DealerPilot as UK-hosted and GDPR-compliant.
Spec sheet
- What it does
- DealerPilot is a SaaS dealership-management platform for UK independent used-car dealers covering stock, leads, preparation, sales and invoicing.Read 20 Oct 2026 · dealerpilot.co.uk
- Product
- DealerPilot combines stock, CRM, sales, workflow, invoicing and analytics in a dealership platform for UK independent used car dealers.Read 9 Oct 2026 · dealerpilot.co.uk
- Trial
- The 14-day free trial requires no credit card; the homepage says the trial is limited to 10 vehicles and 2 staff.Read 9 Oct 2026 · dealerpilot.co.uk
- Integrations
- Enterprise customers can arrange custom integrations, while the terms describe API connections for WhatsApp, marketplaces, websites and partners.Read 20 Oct 2026 · dealerpilot.co.uk
- Security
- The privacy policy states encryption in transit, encrypted messaging credentials, dealership data separation and role-based access controls.Read 20 Oct 2026 · dealerpilot.co.uk
- Support
- Starter includes email support, Professional priority support, and Enterprise phone and video support plus a dedicated account manager.Read 9 Oct 2026 · dealerpilot.co.uk
- AI
- Built-in AI is included with Professional and Enterprise, is powered by GPT-4o, and can answer questions about stock, sales, workflow and reminders.Read 9 Oct 2026 · dealerpilot.co.uk
- AI assistant
- Ask DealerPilot supports chat, voice input and number-plate reading on Professional and Enterprise plans, subject to fair-use limits.Read 20 Oct 2026 · dealerpilot.co.uk
- AI data handling
- Optional AI sends questions, relevant records, voice audio or plate images to OpenAI; recordings are not retained and API data is not used for model training.Read 20 Oct 2026 · dealerpilot.co.uk
- Battery management
- Battery rotation identifies cars due for charging and records when charging was completed.Read 20 Oct 2026 · dealerpilot.co.uk
- Changelog: September 2026
- Recent releases added newest-first stock sorting and mileage flags, warranty-inclusive sales prints, rebuilt lead stages, SMS walkaround tracking, vendor directories and role-based costing.Read 20 Oct 2026 · dealerpilot.co.uk
- Company listing
- SourceForge lists DealerPilot as founded in 2026 and based in the United Kingdom.Read 20 Oct 2026 · sourceforge.net
- Cost controls
- Purchase, MOT, service and parts costs are recorded against vendors, with role-based visibility for cost prices.Read 20 Oct 2026 · dealerpilot.co.uk
- CRM
- The CRM links customer conversations with vehicles and deal stages, and supports enquiries, appointments, proposals and handovers.Read 9 Oct 2026 · dealerpilot.co.uk
- CRM and diary
- The platform includes customer CRM, a diary, test-drive electronic signatures, commissions, finance-company records and analytics.Read 20 Oct 2026 · dealerpilot.co.uk
- Developer documentation
- The official site exposes no public API reference, SDK repository or developer documentation; integrations are described at a high level in legal pages.Read 20 Oct 2026 · dealerpilot.co.uk
- Founder background
- The founder describes two years in sales, administration and management at a UK independent dealership before building DealerPilot.Read 20 Oct 2026 · dealerpilot.co.uk
- Independent listing status
- TopBusinessSoftware labels its page as verified customer reviews but displays no numerical rating or individual review text.Read 20 Oct 2026 · topbusinesssoftware.com
- Intended customers
- DealerPilot says it is designed for independent UK used car dealers, particularly dealerships with roughly 10–200 vehicles.Read 9 Oct 2026 · dealerpilot.co.uk
- Invoicing
- Deal Desk creates VAT margin-scheme invoices that can be signed on screen and emailed.Read 20 Oct 2026 · dealerpilot.co.uk
- Lead pipeline
- Marketplace enquiries are attached to the customer and vehicle and organized into New, Contacted and In progress stages.Read 20 Oct 2026 · dealerpilot.co.uk
- Licence
- The terms say Nurani Ventures owns or licenses the service software and grants customers a limited use right, indicating proprietary software.Read 20 Oct 2026 · dealerpilot.co.uk
- Limit: AI and external data
- The terms warn that AI output and third-party data such as DVLA or MOT results may be incomplete or wrong and must be checked.Read 20 Oct 2026 · dealerpilot.co.uk
- Limit: app login reliability (separate DealerPILOT HR app)
- Apple reviewers repeatedly report that saved credentials and workplace details are forgotten, forcing repeated logins.Read 20 Oct 2026 · apps.apple.com
- Limit: app stability (separate DealerPILOT HR app)
- Apple reviewers report white-screen freezes and crashes during normal use.Read 20 Oct 2026 · apps.apple.com
- Limit: marketplace publishing
- DealerPilot states that it captures marketplace enquiries but does not publish or synchronize vehicle listings to those marketplaces.Read 20 Oct 2026 · dealerpilot.co.uk
- Limit: uptime
- The terms provide the service as-is and do not guarantee uninterrupted or error-free operation.Read 20 Oct 2026 · dealerpilot.co.uk
- Maker legal entity
- DealerPilot is operated by Nurani Ventures Ltd, registered in England and Wales under company number 17496153.Read 20 Oct 2026 · dealerpilot.co.uk
- Marketplace sources
- The inbox can capture emailed enquiries from Auto Trader, eBay Motors, Motors.co.uk, Gumtree, CarGurus and Cazoo.Read 20 Oct 2026 · dealerpilot.co.uk
- Mobile
- iOS and Android access is included with every plan and supports plate scanning, tasks, bookings and reminders.Read 9 Oct 2026 · dealerpilot.co.uk
- Mobile app
- The iOS and Android apps provide push notifications, Face ID or biometric locking, plate scanning, leads, stock, tasks, diary and voice AI.Read 20 Oct 2026 · dealerpilot.co.uk
- MOT and recalls
- Vehicle records include DVSA MOT history, advisories and outstanding recall information.Read 20 Oct 2026 · dealerpilot.co.uk
- Onboarding
- DealerPilot says it provides personal onboarding support and helps dealers migrate stock and teams from spreadsheets.Read 9 Oct 2026 · dealerpilot.co.uk
- Praise: consolidated operations
- SourceForge and TopBusinessSoftware both describe DealerPilot as combining inventory, CRM, sales, workflows, invoicing and analytics in one platform.Read 20 Oct 2026 · sourceforge.net
- Praise: vehicle-data automation
- Independent directory descriptions repeatedly highlight DVLA integration for automatic vehicle data entry and MOT-related workflows.Read 20 Oct 2026 · topbusinesssoftware.com
- Preparation workflows
- Prep pipelines, task lists and a valet view track vehicle readiness and assigned work.Read 20 Oct 2026 · dealerpilot.co.uk
- Privacy compliance
- DealerPilot says it follows UK GDPR, acts as a processor for dealership customer data and supports export, return or deletion after closure.Read 20 Oct 2026 · dealerpilot.co.uk
- Rating on Apple App Store (DealerPILOT HR; separate product)
- 1.8 out of 5 from 36 ratingsRead 20 Oct 2026 · apps.apple.com
- Rating on SourceForge
- 0.0 out of 5 from 0 reviewsRead 20 Oct 2026 · sourceforge.net
- Registration lookup
- Entering a registration can populate vehicle details from DVLA data and MOT history.Read 20 Oct 2026 · dealerpilot.co.uk
- Sales and invoicing
- The platform records sales, part-exchanges and finance, and supports one-click VAT invoicing.Read 9 Oct 2026 · dealerpilot.co.uk
- Security and compliance
- The homepage describes DealerPilot as UK-hosted and GDPR-compliant, and the Professional plan includes an activity audit log.Read 9 Oct 2026 · dealerpilot.co.uk
- Self-hosting
- The official pages present DealerPilot as hosted SaaS and provide no self-hosting or installation option.Read 20 Oct 2026 · dealerpilot.co.uk
- Third-party providers
- Listed subprocessors include Clerk, Stripe, Netlify, Neon, Cloudinary, Bunny.net, Resend, Twilio, Meta, OpenAI and Expo.Read 20 Oct 2026 · dealerpilot.co.uk
- Vehicle data
- Entering a registration can fill vehicle details and MOT history using DVLA and MOT data.Read 9 Oct 2026 · dealerpilot.co.uk
- Walkaround tracking
- Walkaround videos are stored on vehicle records and can be sent by SMS with open and watch tracking.Read 20 Oct 2026 · dealerpilot.co.uk
- Workflow
- The vehicle preparation pipeline has Incoming, In Preparation and Ready for Sale stages, with blockers and rush flags.Read 9 Oct 2026 · dealerpilot.co.uk
Plans and prices
Starter £79 a month monthly; annual billing available up to 40 vehicles · 3 staff · DVLA/MOT lookup · leads · prep/tasks/valet · VAT invoicing · CRM · diary/test-drive e-sign · iOS/Android · email support Read 20 Oct 2026 · dealerpilot.co.uk
Professional £129 a month monthly; annual billing available up to 100 vehicles · 8 staff · Starter features · marketplace lead inbox · SMS walkarounds · Ask DealerPilot AI · battery rotation · finance payouts · commissions/analytics · monthly export · priority support Read 20 Oct 2026 · dealerpilot.co.uk
Enterprise £249 a month monthly; annual billing available unlimited vehicles · unlimited staff · Professional features · custom integrations · dedicated account manager · phone/video support Read 20 Oct 2026 · dealerpilot.co.uk
Strong points and limits
Strong points
- Registration lookup fills vehicle and MOT details
- CRM links conversations, vehicles, and deal stages
- One-click VAT invoicing
- Mobile access included with every plan
- Personal onboarding helps migrate spreadsheets
Limits
- No free plan
- Trial limited to 10 vehicles and 2 staff
- Starter supports up to 25 vehicles
- GPT-4o AI is limited to Professional and Enterprise
Who it suits
DealerPilot is intended for independent UK used car dealers, particularly dealerships with roughly 10–200 vehicles. Its mobile access and vehicle-preparation workflow may suit teams managing sales and stock across staff accounts.
Verdict
DealerPilot brings vehicle records, customer workflows, sales, and invoicing into one dealership platform. Compare plan vehicle and staff limits with your operation, and note that AI is reserved for the higher two plans.
Where Specifiction places it
- Automotive CRM Software#2 of 338.9
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