Maintain CMMS

Overview

Maintain CMMS brings work orders, asset records, preventive schedules and engineering tasks into a maintenance platform for growing teams in manufacturing and other asset-intensive operations. It is a sensible starting point for teams that need to coordinate planned and reactive work, but the free plan’s small asset caps and the custom-priced Enterprise tier shape its fit as operations grow.

Its strength is a clear route from job assignment to maintenance history and completion evidence. Teams with one small site can start free; those needing broader asset coverage can move to Standard, while inspections and operational tools require Pro.

Key features

Teams can create, prioritise, assign and track reactive and planned work orders through completion. Basic allows unlimited work orders, so the core workflow can be useful even before upgrading, although its limits on assets, parts and active preventive plans make it a constrained long-term home for a growing operation.

Assets are arranged from site to component, with printable QR labels and maintenance history. Recurring maintenance schedules show what is due next, helping coordinators keep planned work visible beside incoming repairs. Standard’s unlimited assets and preventive plans make it the natural step up when a pilot outgrows Basic’s 25-asset and two-plan caps.

Checklists, readings, photographs, notes and signatures provide a more complete record of finished work. Inspections and completion evidence are included in Pro, not the lower tiers, so teams with formal closeout needs should account for the £50 monthly step from Standard.

Flows connect When, If and Then steps to automate follow-up for routine maintenance events. Pro also includes a planner and operational reports, making it more suitable for teams that want to coordinate recurring activity rather than simply log jobs. Parts, suppliers and low-stock control are also Pro features.

The mobile workspace is web-based and gives technicians assigned work, statuses, comments and time recording; supported updates can queue offline. This is useful for field work, though mobile access is web rather than a separately listed native app. Paid plans also support Excel or CSV asset imports, capped at 10,000 rows and 5 MB per upload.

Enterprise adds advanced roles, audit history, Asset Signals, condition triggers, multi-site and integration options. The integrations are not named, so teams with a specific system requirement should confirm compatibility before choosing it. The service uses HTTPS, salted PBKDF2-SHA-256 password hashes and server-side organisation and role checks; workspace records can be exported and uploaded files sit in private, authenticated storage. Attended support runs 09:00–17:00 UK time on weekdays excluding English public holidays, with response targets varying by priority rather than guaranteeing resolution.

Pricing

Basic — £0 per month, free forever: one site, 25 assets, 25 parts, two active PM plans and two inspections, with unlimited work orders. It suits a small single-site trial, but the tight asset and schedule caps will limit a substantive deployment.

Standard — £49 per month + VAT where applicable: unlimited assets and preventive plans, Excel asset and parts imports, and no per-user or per-asset charges. It is the practical choice for teams needing a larger asset register without paying according to seats or asset count, but it does not include the listed inspections and completion evidence.

Pro — £99 per month + VAT where applicable: everything in Standard plus inspections and completion evidence, parts, suppliers and low-stock control, Flows, planner and operational reports. Choose it when documented closeout and operational coordination justify the extra monthly cost.

Enterprise — custom pricing: everything in Pro plus advanced roles, audit history, Asset Signals, condition triggers, multi-site and integration options. It is the tier for multi-site or integration needs, but teams should seek a tailored price and confirm specific integration options before committing.

Platforms

Maintain CMMS runs on web, Android and iOS. Mobile access is through a web workspace, with offline queuing for supported updates.

Who it's for

Growing maintenance teams in manufacturing and other asset-intensive operations are the clearest fit, particularly those bringing work orders, asset history and preventive schedules together. Basic suits a small single-site start; Standard fits broader asset coverage, while Pro is better for teams that need completion evidence, parts control and automation. It is less compelling for buyers who require multiple sites or named integrations without first settling Enterprise scope and price.

Pros and cons

Pros: Unlimited work orders on the free plan let a small team begin with its central workflow without a work-order quota.

Pros: Standard and Pro have no per-user or per-asset charges, which makes costs easier to plan as seats or asset records expand.

Pros: Pro combines inspections, completion evidence, parts control and automation rather than charging separately for each listed capability.

Cons: Basic is capped at one site, 25 assets, 25 parts, two active PM plans and two inspections, so it is best treated as an entry point.

Cons: Evidence features and operational tools require Pro at £99 per month, making Standard insufficient for teams that need those capabilities.

Cons: Enterprise is custom-priced and its integration options are not named, leaving multi-site buyers to confirm scope and cost.

Alternatives

openMAINT is worth considering for teams seeking a free option across a broad range of platforms, including self-hosted and desktop systems; its free Self-Service plan includes space and asset inventory, facility management, logistics and economic management.

Atlas CMMS is an alternative for buyers who value open-source software and a self-hosted option; it is described as dual-licensed under AGPLv3 and a commercial license.

MaintainX may suit a team looking for a freemium, mobile-capable alternative with a free Basic plan that includes unlimited work orders, procedures and requester users, alongside limits on attached procedures.

Fiix is another freemium option for teams wanting a free plan with 25 active preventive maintenance plans, unlimited service requests, work orders and downtime tracking.

iMaint CMMS is an alternative for buyers considering online or self-hosted deployment; its listed online plans cover 1–200+ users or a single site.

Planon is another paid alternative.

EMS Academic Scheduling is another paid option, with pricing available by demo or sales contact.

FacilitatorIQ may suit facilities teams seeking a web-based platform with no software subscription or platform fee and work orders, provider management, RFQs and documents.

Browse Work Order Management Software or CMMS Software for more options.

Verdict

Maintain CMMS is a good fit for a growing, single-site maintenance team that wants work orders, asset records and preventive schedules in one system, with a free way to begin and straightforward paid steps for broader use. Choose Pro when inspections, completion evidence and operational controls matter; look elsewhere or confirm Enterprise scope first if multi-site operation or specific integrations are essential.